Terms and Conditions
Effective Date: May 15, 2026
Last Updated: May 15, 2026
Welcome to Black Kids Travel (“Black Kids Travel,” “we,” “our,” or “us”). Black Kids Travel is a community dedicated to creating culturally immersive group travel experiences for families and individuals. By accessing our website, applying for membership, booking a trip, making a donation, or purchasing products or services, you agree to these Terms and Conditions (“Terms”). Our site includes information about trips, applications, and payment options, including deposits and installment plans.
1. Acceptance of Terms
By using this website or participating in any of our programs, you confirm that:
You are at least 18 years old or are acting under the supervision of a parent or legal guardian.
You have read and agree to these Terms.
You have the legal authority to enter into this agreement on behalf of yourself and any accompanying travelers.
If you do not agree with these Terms, please do not use our website or services.
2. Services Provided
Black Kids Travel organizes and promotes:
Group travel experiences and educational trips
Membership applications and community access
Payment plans for approved trips
Donations and fundraising opportunities
Merchandise and digital resources
We act as a travel organizer and community facilitator. We do not own or operate airlines, hotels, transportation companies, or other third-party suppliers.
3. Membership and Application Process
Participation in some trips or community offerings may require:
Submission of an application;
A phone or video interview with our team;
Approval by Black Kids Travel;
Payment of deposits or membership fees.
We reserve the right to approve or decline applications at our sole discretion.
4. Booking and Payment Terms
Deposits
A non-refundable deposit is required to reserve a spot on most trips. Black Kids Travel states that approved travelers may secure their place with full payment or a minimum 30% deposit.
Installment Plans
If offered, installment plans must be completed by the due dates provided at checkout.
Final Payment
Unless otherwise stated, all balances must be paid in full no later than fourteen (14) days before the trip departure date.
Failed Payments
If a payment fails or remains overdue, we may suspend or cancel your reservation without refund of prior payments.
5. Pricing and Availability
All prices are listed in U.S. Dollars unless otherwise noted. Prices are subject to change until your reservation is confirmed. Availability is limited and not guaranteed until payment is received.
We reserve the right to correct pricing errors and to cancel bookings if a material error has occurred.
6. Cancellation and Refund Policy
Traveler Cancellations
All deposits are non-refundable unless specifically stated otherwise.
Because we commit funds to hotels, tour operators, and other suppliers in advance, payments are generally non-refundable and non-transferable.
Company Cancellations
If we cancel a trip for reasons within our control, you may receive either:
A refund of amounts paid to Black Kids Travel; or
A travel credit for a future trip.
Supplier Policies
Airlines, hotels, and other providers may have their own cancellation and refund rules that will apply separately.
7. Travel Insurance
We strongly recommend that all travelers purchase comprehensive travel insurance covering:
Trip cancellation and interruption
Medical emergencies
Evacuation
Lost or delayed baggage
Black Kids Travel is not responsible for losses that could have been covered by travel insurance.
8. Travel Documents and Requirements
Travelers are responsible for obtaining and maintaining all necessary:
Passports
Visas
Vaccinations
Health certificates
Parental consent documents for minors
Many countries require passports to be valid for at least six months beyond the return date.
Failure to secure proper documentation may result in denied boarding or entry without refund.
9. Health and Medical Responsibility
You are responsible for determining whether you are medically fit to participate in a trip.
You agree to disclose any condition that may affect your safety or the safety of others. We reserve the right to decline participation if we reasonably believe a traveler cannot safely participate.
10. Assumption of Risk
Travel involves inherent risks, including but not limited to:
Illness and injury
Transportation delays
Political instability
Natural disasters
Theft and loss of property
By participating, you voluntarily assume all such risks.
11. Release of Liability
To the fullest extent permitted by law, Black Kids Travel and its officers, employees, contractors, and affiliates shall not be liable for any injury, loss, damage, delay, or expense arising from:
Acts or omissions of third-party suppliers
Weather events or force majeure
Government restrictions
Personal negligence
Participation in optional activities
Our liability, if any, is limited to the amount you paid directly to us for the affected service.
12. Force Majeure
We are not responsible for delays, changes, or cancellations caused by events beyond our reasonable control, including:
Pandemics and epidemics
Natural disasters
Acts of war or terrorism
Government actions
Transportation disruptions
In such cases, refunds will be governed by supplier policies and any applicable credits available to us.
13. Conduct and Removal
We reserve the right to remove any participant whose behavior is disruptive, unsafe, unlawful, or inconsistent with the values of our community.
No refunds will be provided for removal due to misconduct.
14. Photography and Media Release
By participating in our trips and events, you grant Black Kids Travel permission to use photographs, videos, and testimonials featuring you and your minor children for promotional and educational purposes without additional compensation.
If you prefer not to be photographed, you must notify us in writing before the trip.
15. Donations
Donations made through our website are voluntary and generally non-refundable unless required by law or due to processing error.
16. Intellectual Property
All website content, including logos, text, photos, videos, and graphics, is the property of Black Kids Travel and may not be reproduced without prior written consent.
17. Third-Party Links
Our website may contain links to third-party websites. We do not control or endorse their content and are not responsible for their privacy practices or services.
18. Privacy
Your use of our website is also governed by our Privacy Policy, which explains how we collect and use personal information.
19. Governing Law
These Terms shall be governed by the laws of the State of Florida, United States, without regard to conflict-of-law principles.
20. Dispute Resolution
Any dispute arising out of these Terms shall first be addressed through good-faith negotiation. If unresolved, disputes shall be submitted to binding arbitration in Florida, unless otherwise required by applicable law.
21. Modifications to Terms
We may update these Terms at any time by posting revised versions on our website. Continued use of the website or services constitutes acceptance of the updated Terms.
22. Contact Information
For questions regarding these Terms, please contact:
Black Kids Travel
Email: info@blackkidstravel.org
Website: https://blackkidstravel.org
Disclaimer: These Terms and Conditions are provided for general informational purposes and are not legal advice. For full legal protection, particularly regarding liability waivers, arbitration clauses, and nonprofit compliance, you should have this document reviewed by a licensed attorney in your jurisdiction.
For the proposed 2027 journeys, final destination-specific booking, cancellation and payment terms will be supplied before paid reservations open.